ERS

Acquisitions

opening a boxAcquisitions are handled by the ERS staff listed below. The Acquisitions staff works closely with the ERS Collection Development staff and district librarians to ensure the best materials are being purchased, ordered, and processed for DPS libraries.

Librarians select materials to be purchased. Librarians are required to keep track of their library book purchases throughout the year. Allocation forms are e-mailed to each librarian in the spring and must be signed by the school principal and returned to ERS by the due date.

All completed allocation forms are reviewed and account numbers verified. Once allocation is authorized for the school library, money is entered in the library system in order to pay invoices for books ordered and received. Librarians must have an allocation form on file in order to have their account activated. It is each librarian’s responsibility to make sure this form is filled out correctly and signed by the principal.

Allocation Forms
The following form is for additional, non-mill levy money allocated by the school. Write in the type of account being used, the Cayenta account number, and the amount designated. This form needs to be signed by the principal and returned to ERS before anything can be ordered using that fund.

Budget Tracking
To keep track of your library money, you can use the budget tracking workbook. The workbooks contain a worksheet for your information and an example worksheet. The processing/shipping fees for each order have been set at the average rate of 10% in the worksheet.

Book Ordering Procedures and Deadlines
Librarians can order materials for their libraries electronically through primary vendor Baker and Taylor's TitleSource database (TS3) or with a paper order from vendors represented at the Book Fair. If you need help ordering from TS3 , please contact the ERS Helpdesk to schedule training.
If your title is not available from these vendors, you need to order from a DPS approved vendor (see below) through a Purchase Order and follow the instructions in the Library Manual (search words: bookstore).

Acquisitions staff will inform each librarian as cancellations for their school are received from vendors. The librarian should then send replacement titles for his or her cancellations immediately.
  • Bookfair (paper) order deadline: See the Calendar
  • Final ordering deadline: See the Calendar

Damaged Books
If you receive a new book that is damaged, please contact us immediately and we will work with you on replacing that item.

Magazine/Periodical Ordering Procedures and Deadlines

Staff:

© 2009 Educational Resource Services   |   1330 Fox St., 3rd Fl. South, Denver, CO, 80204   |   Phone: 720.423.8117 - Fax: 720.423.8100 - email the helpdesk