If you have weeded your collection using the guidelines in the Library Manual, then follow this procedure to dispose of your weeded materials:

1. Withdraw your weeded materials from inventory.
2. Cross out any identifying marks on the items with a permanent marker.
3. Place the items in a box and label it: “LIBRARY BOOKS FOR DISCARD”
4. Email Jeff Stephens, (JStephens@FES.Follett.com) the DPS Follett Educational Services representative with a copy to Pat_Tebben@dpsk12.org and request a pick-up from your location. Always specify the number of boxes you have for pickup, and tell Jeff if he will have to move the boxes from the 2nd or 3rd floor.
5. Stack the boxes in a place that is easily accessible for Jeff.
6. Jeff Stephens will confirm a date and time with you for pick-up. If you do not hear from Jeff within 24 hours, email Pat_Tebben@dpsk12.org. She will follow up on your request.
7. Follett Educational Services purchases discarded textbooks from schools. They do not purchase discarded library books.

Donated/Gift Book Guidelines

The definition of a gift book is one that you have had donated, purchased, etc. for your library that was not acquired through ERS Acquisitions OR there is no BIB record in Via. Gifts or donated items should meet the same selection criteria as purchased materials as far as need, quality, appropriateness, usability, etc. The professional staff shall decide on the best use for donated items.

Once a year, usually in the spring, you will receive an email notifying you when it is acceptable to send in your donated/gift books for processing. For one or two items OR if there is no BIB record, you may contact Bill Rejebian in Cataloging (720.423.8107) for assistance throughout the year. As new material is a priority and our storage space is limited, please do not send books before you are notified to via email.

DPS Shares

DPS Shares or Inter-Branch Loan (IBL) refers to the loaning of library material between DPS school libraries. The Via Holds function and your Outlook Email account are used to process and track DPS Shares requests.

A detailed guide to the process is in the library manual (search keywords: DPS Shares). For a two page quick steps guide Word document, click here.

Hardware/Software - Ordering and Repair

• Ordering a New Bar Code Scanner
• Ordering a New Circulation Computer
• Ordering a Self Check Out Station
• Ordering a New Millennium/Via Software License
• Computer Repair Questions

Inventory

• Inventory Questions
• Inventory Schedule
• Must Do Inventory 2007-2008
• Must Weed Schools 2007-2008

LION/My LION/LION Cub

LION is the acronym for "Library Information on the Net". This is the online catalog for all DPS school libraries. The LION webpage has links to the DPS Online Databases, authoritative, electronic reference resources and My LION, a feature that allows students to check their circulation record. Maintenance and administration of the LION server is handled by ERS Technical Support. This PowerPoint presentation will help get you started with My LION: My LION 101 PowerPoint

LION Cub is an alternative interface to the library catalog designed specifically for younger children. The interface uses simple graphics to assist children in searching the LION database for books. You can request access to LION Cub for your school by sending an e-mail to ERS Helpdesk and include the words "LION Cub" in the subject line of your e-mail

Via/Via Circ

Via and Via Circ are all names that refer to the software that runs the library (LION) catalog for DPS. The software is manufactured by Innovative Interfaces, Inc. (www.iii.com). Librarians and ERS personnel utilize Via and Via Circ to catalog and manage items, check books in and out, view patron records and run reports, etc.

The Library Manual has more detailed information on managing your library...but some quick answers are provided below:

• General Questions about Millenium/MilCirc/Via
• Busy or In Use Records
• Item Record Management
• Overdue Notices
• Patron Records
• Printing Replacement Bills
• Spine Label Templates
• Withdrawing Items
• Lost/Paid Items/Changing Default Replacement Cost

Report Requests

1. Submit your report request via e-mail to the ERS Helpdesk
2. Include the name and/or number of the report in the subject line of your e-mail.
3. If you are not sure which report you need, search the Library Manual or: List of Available Reports
4. If there are special criteria, such as a specific date range, grade level, or patron type, please include that in the body of your request. Be as specific as possible. We try to get your reports to you as soon as possible, but depending on our workload, requests can take up to 5 business days to be processed. If you have a deadline for a particular report, please plan accordingly.

Online Databases

Online databases provide electronic access to authoritative, up to date reference resources, journal and newspaper articles, book reviews, encyclopedia entries and more. Below the list of databases on the website is a link to the passwords and logins for home access.